Notice is hereby given that the 47th Annual General Meeting of the Members (Shareholders) of Janakalyan Sahakari Bank Limited will be held on Thursday 25th March 2021, at 10.30 am by Video Conferencing/ Other Audio Visual Means (OAVM) as permitted by Registrar of Cooperatives, Maharashtra on 25th February 2021 to transact the following agenda items. The deemed venue of the meeting shall be the registered oflce of the bank situated at 140, Vivek Darshan, Sindhi Society Chembur Mumbai 71. Meeting does not require the physical presence of members.
For attending the meeting please click on the following link: https://janakalyanbank.eagm.cloud/ (login ID and password will be shared on your registered mobile number through SMS)
1. To read and confirm the Minutes of the 46th Annual General Meeting held on Friday, 13th September 2019;
2. To consider and adopt the Annual Report on affairs of the Bank placed by the Board of Directors, the Balance Sheet as at March 31, 2020 and Profit and Loss Account for the financial year ended March 31, 2020, duly audited and to take note of the Audit Report submitted by Gokhale & Sathe, Chartered Accountants.
3. To approve appropriation of profit for the financial year ended 31st March 2020;
4. To consider and adopt the Rectification Report on Audit Report of Gokhale & Sathe, Chartered Accountants of the financial year 2018 – 2019 and 2019-2020.
5. To note and confirm the decision of the Board of Directors of appointing Mukund M Chitale & Co as Statutory Auditor for the FY 2020-21 under the powers delegated by GR dated 02.11.2020 issued by Government of Maharashtra.
6. To confirm the Appointment of Internal/Concurrent Auditors for the financial year 2020-21.
7. To approve the amendments to the bye laws as given in the Annual Report for the FY 2019-20.
8. To note the directions issued by the Registrar of Co-operative Societies and Commissioner of Co-operation, Pune in respect of Staflng Pattern and compliance made by the Bank in this regard;
9. To note position towards the Long Term Perspective Plan and approve the Annual Operational Plan for the Financial Year 2020-21;
10. To write off the Bad & Doubtful Debts as certified by the Statutory Auditors keeping all the rights of recovery intact against all concerned parties involved;
11. To note the details of the Loans and Advances to Directors and their relatives extended by the Bank;
12. To note and approve the reappointment of Shri Shriram Date CEO for a period up to 31st January 2023.
13. To condone the absence of all the shareholders who have not attended the meeting.
14. Any other business with the permission of the Chair.
By Order of the Board of Directors
Date: 10 March 2021 Shriram Date
Chief Executive Oflcer
IMPORTANT NOTES
1. Audited statements of Accounts including Balance Sheet, Profit & Loss Account and the Report of the Board of Directors may please be obtained by members from any of our Branches or Head Oflce. The statements will also be available on the Bank’s website: www.jsblbank.com
2. Members who require any further information or desire to offer any suggestions are requested to submit the same either in writing at the Registered Oflce address of the Bank or vide email to 47agm@jksbl.com on or before 18th March 2021 i.e., seven days in advance, to enable the Bank to provide the information.
3. In case there is no quorum as required at the appointed time, the meeting will stand adjourned for half an hour and will be held at 11 a.m. on the same day through Video Conference/Other Audio Visual Means. The adjourned meeting need not have required quorum and will be held to transact business as per the Agenda given in the Notice irrespective of the quorum. The counting of the quorum will be done on the basis of number of members logged in at the scheduled time of the meeting through the oflcial link so provided by the bank for this Annual General Meeting.
4. Members are requested to note that if the AGM is interrupted due to any unforeseen circumstance or technical fallout/network failure, then the meeting will be continued immediately as soon as the system is restored, on the same platform/link.
IMPORTANT NOTICE TO MEMBERS
1. For attending the Annual General Meeting, members will have to use Login credentials & Password which will be sent through SMS on registered mobile number on 22nd March 2021. Members are requested to visit nearest branch / Head oflce of the bank for registering their mobile number, if not already done. Members can attend the meeting on weblink https://janakalyanbank.eagm.cloud/ and Vote in the meeting.
2. A member can join the meeting using devices like desktop/laptop/smartphone with internet facility.
3. Process of the eAGM will be as follows:
i. Members will log in 30 minutes prior to scheduled time
ii. On the meeting date , after presentation of the items of the agenda, members can post their questions in respect of these items in between 12.00 noon to 1.00 pm on the web platform/link available for this purpose -
https://janakalyanbank.eagm.cloud/ Responses to these queries shall be posted on the same web platform till 2.30 pm.
iii. Members are required to cast their votes on resolution presented in Annual General Meeting from 1.00 pm to 4.00 pm through web platform/link. Results of e voting will be declared at 4.30 pm.
4. Members who have opted for “DO NOT DISTURB” facility on their mobile number may not get SMS with Login ID and Password for the Annual General meeting. Such members are requested to deactivate the DND so as to receive said SMS.
5. As per the Bank’s Bye – Law no.15, Members are appealed to avail at least one service of the Bank by maintaining deposit account or availing loan of minimum amount as prescribed in Bye-Law No. 15 ,subscribe to at least 150 shares of the bank and attend at least one General Body Meeting in previous five consecutive years, so as to be Active Member.
6. Please intimate the change in your address if any, along with the documentary proof i.e. Passport / Election Card / Aadhar Card / NREGA Card / Driving License to your parent branch.
7. Please intimate your mobile number and e-mail id to send e-communication to you.
8. Members are requested to ensure that their updated KYC requirements are complied.
9. DDR has advised vide its circular dated 25/02/2021, to engage services of expert independent agency for conduct of Annual General Meeting through VC / OAVM. Accordingly, Bank has engaged services of TANNUM Consulting LLP (TANNUM) as the authorised agency for conducting the e-AGM and providing online voting facility on the board resolution.
10. For any technical diflculty regarding login or registration process, a member can contact on 9619280455 between 10.00 am to 5.00 pm or send email at techsupport@eagm.cloud. This facility has been arranged by the bank for the convenience of the members. Only queries / issues regarding login / password can be asked. This agency will not be able to resolve any network issues at the member’s end. It is further informed that the agency will not respond to any queries regarding agenda or Bank or Banking related matters.